Beach parties can be great fun but the key to everyone having a good night lies in proper organisation. Preparation is everything and if you take as much time over this as possible, you can make your event a memorable occasion for everyone who attends. But what are they main things that you need to bear in mind?
Numbers
The issue of how many people are going to attend is absolutely vital and the last thing you want to do is run out of supplies at your big event. If you?re short of food or drink, then your guests might simply walk away and find another party.
It may not be easy to pin down exactly how many people are going to be attending but you need to get as accurate a ?ball-park figure? as you possibly can. From that point, it?s better to over-order on food and drink that to get in too little.
Restricting the Event
The number of people might have a tendency to swell on the night and you might be concerned about beach goers just walking up and joining your party, making it unmanageable.
If you don?t want gate crashers, then you must have a restricted access point and if necessary, make sure this is manned.
Keep Everyone Happy
Organising a beach party can be a great idea for hen or stag nights but make sure that all of your guests are catered for. This applies to the amount of alcohol that you buy in and you shouldn?t just assume that everyone will be drinking wine, beer or spirits.
Remember to buy in plenty of soft drinks and it?s vital to order in lots of bottled water too. If your beach party takes place during particularly hot weather, then your guests will certainly need to stay hydrated at all times.
Entertainment
It?s obvious that the main themes of a beach party are going to be music and dancing. However, it may be a good idea to break these up a little, especially if your event is centred on hen and stag nights which give you good opportunities for games and other forms of entertainment.
You could organise some fun competitions with prizes at the end and a karaoke contest is always popular. Later on in the night, the emphasis will definitely be on the music but in the early stages of your party this type of entertainment can be great fun.
Getting the Music Right
Only you will know the style of music that you?re going to play and you have to judge that based on the tastes of the guests that are going to be attending. But are you going to hire a DJ or could you just stream your tunes through an MP3 player? The latter option could save you some money which you could then go on to spend in other areas.
You?ll also need to be a good judge of how the night is evolving. If you?re guests are starting to get a little restless with the music, then an impromptu competition can easily liven things up. But if you get the impression that they want music and dancing through the night, then you can abandon the other forms of entertainment.
Beach parties are a great idea and can be a good option for a number of events. If you?re going to organise one, then you just need to plan every last detail and you can be certain that your night will take place without any problems.
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